Job Description

Office Manager

Hours of Work: 40 hrs/ week, 8am-5pm

Days Of Week: M-F

Work Shift: 8X5 Day (United States of America)

Job Description: The Office Manager will supervise the daily operations of the facility to ensure a smooth, efficient operations process is carried out daily. You will work closely with Physicians to ensure that quality patient care is maintained.

Duties and Responsibilities (This list may not include all of the duties assigned):

• Supervise and perform front end revenue cycle workflows to achieve key practice indicators for practice revenue cycle, including but not limited to the management of provider performance against MMG initiatives
• Round with staff at assigned practice(s) daily; ensure assigned practice(s) maintain MMG standards of performance for huddles, staff meetings, and one on one meetings, supporting employee engagement and employee development goals
• Ensure assigned practice(s) maintain MMG standards for practice performance meetings and operating reports
• Coordinate with MMG leadership in the initial preparation and development of an annual operating budget and monitor performance to budget Manage and oversee the business affairs of assigned practice(s)
• Utilize data to make informed decisions on practice operations and to provide updates to MMG leadership
• Manage and report to Supervisor the patient experience and access at assigned practice(s)
• Hire, train, monitor and retain staff
• Monitor performance of direct reports continually, provide additional training as needed, and conduct annual performance evaluations for direct reports
• Manage work schedules and ensure appropriate staffing
• Supervise the management of inventory for medications and medical equipment and organize for resupply and maintenance
• Manage security and occupational health and safety at assigned practice(s)
• Interact with patients and assist in patient complaint resolution; manage patient grievances per MMG policy
• Partner with providers to achieve performance metrics
• Collaborate with providers to develop business strategies and patient services
• Support MMG in the recruitment and onboarding of Providers.
• Assist in carrying out short and long-term practice growth strategies
• Model leadership behaviors that support mission and goals of organization.
• Lead practice-based committees for assigned practice(s) to engage staff in operational decisions

Education, Skills and Qualifications

Bachelors degree in health care administration, public health, health information management or business administration is preferred. Three years of experience in a position with supervisory responsibilities preferred.

Experience in Specialty Practice operations preferred.

Strong interpersonal and communication skills to effectively communicate with Physicians, other medical professionals, office personnel employees and patients

Excellent analytical and problem-solving skills

Computer literacy and knowledge of relevant health care and administrative software

Good leadership, motivation, training and goal-setting skills

Excellent verbal and written communication skills

Financial and accounting skills

Knowledge of finance best practices and standards

Strong organization and time management skills

Typical Physical Demands: Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.

Typical Working Conditions: Normal office environment. Occasional evening or weekend work.

Able to travel to meetings and to attend conferences as necessary

Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 92 MMG ambulatory clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:

• Newsweek's America's Most Admired Workplaces 2026
• Glassdoor's Best-Led Companies 2025
• Fortune's Best Workplaces in Health Care 2025
• Great Place to Work Certified 2026-2026
• Glassdoor's Best Places to Work 2025
• TIME's Best Companies for Future Leaders 2025
• Military Friendly Gold Employer 2025
• Newsweek's America's Greatest Workplaces for Mental Well-Being 2025
• Becker's Healthcare Top Places to Work in Healthcare 2025
• Newsweek's Greatest Workplaces 2025

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