Job Description

Dance Program Administrative Assistant

Principal Duties And Responsibilities:

• Serve as the primary point of contact for the Dance Program responding to inquiries from students, faculty, staff and external stakeholders, and serving as the dance office's front desk greeter
• Handle office routine tasks including answering the phone and transferring calls, copying and scanning, sorting incoming correspondence
• Assist students and faculty as needed in the day-to-day maintenance of the program
• Supervise student assistants
• Monitor office and class supplies and coordinate with the Theatre and Dance Main Office on ordering new supplies
• Contact facilities and housekeeping as needed; submit and follow through on work orders
• Update & maintain rehearsal calendars and general dance events calendar
• Interact and communicate with other University departments as needed
• Manage twice-yearly student recruitment events (Dance Days), responsible for scheduling, registration, recruiting and training student volunteers, and preparing materials
• Trouble shoot copier/printer/scanner in the Dance office
• Performs other related duties as assigned
• Management retains the right to change or add job duties at anytime

Qualifications:

Required:

• Bachelor's degree from an accredited college or university
• Minimum one (1) year of professional experience in an administrative role preferably at a higher education institution
• Ability to work 7:45 am-1:15 pm when classes are in session
• Excellent communication and customer service skills as well as organizational and interpersonal expertise
• Strong time management and problem-solving skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word) and Zoom
• Proficiency in Google (Gmail, Calendar, Drive, Docs, Sheets, Forms)
• Ability to work well with people of varied backgrounds and talents

Preferred:

• Professional experience in a higher education setting
• Experience working in complex environments with multiple constituencies
• Knowledge of Workday and Banner
• Technological proficiency and ability to quickly learn new applications and software
• Demonstrated understanding of excellent customer service

Procedure For Candidacy:

Applicants should include a resume and cover letter describing how their background, skills, and education match the needs of the University.

Salary Range:

$22.00-$26.00 Hourly

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit:

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department: Theatre and Dance/Dance Office (Temporary)

Position Type: Hourly - Temporary

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement:

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action Action institution with a strong commitment to diversity.

Title IX and 34 C.F.R. 106 Policy:

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit:

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