The Cash Receipts & Donor Records Processor reports to the Senior Manager, Accounting and plays a key role in ensuring the accuracy and integrity of cash receipts, donor records, and related financial activity. This position is responsible for processing and validating receipts, supporting banking and investment transactions, and assisting with financial close activities.
This role requires strong attention to detail, sound judgment, and a working knowledge of accounting principles, as well as the ability to operate within established organizational practices, policies, and restrictions.
Process and record all cash receipt transactions, including Sister stipends, Social Security, donations, and other operational receipts.
Establish and maintain accurate donor records; generate acknowledgment letters and annual tax statements.
Perform account reconciliations and prepare related journal entries as needed.
Monitor deposit activity to ensure funds are received and deposited in a timely manner and in compliance with internal policies.
Prepare journal entries and reporting related to investment accounts.
Generate and distribute monthly expense reports to department leaders.
Maintain organized and compliant records for cash receipts and accounts receivable in accordance with retention policies.
Compile and prepare monthly credit card transaction data for upload into Financial Edge.
Support month-end, quarter-end, and year-end close processes, including financial reporting activities.
Perform additional duties as assigned.
Demonstrate and support the mission, values, and commitment to service of the Daughters of Charity.
Identify opportunities to improve processes and systems; recommend and support enhancements.
Engage in ongoing professional development, particularly in nonprofit accounting practices.
Foster a collaborative, responsive, and service-oriented team environment.
Participate in cross-training to ensure continuity of operations during peak periods or staff absences.
Complete special projects and assignments as needed.
Hybrid office environment with a combination of onsite and remote work.
Minimum of 4 years of experience in accounts receivable, cash processing, or general accounting.
Experience in a nonprofit or religious organization preferred .
Working knowledge of Generally Accepted Accounting Principles (GAAP) .
Strong attention to detail with a high degree of accuracy and accountability.
Effective written and verbal communication skills.
Ability to build positive working relationships and collaborate across departments.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Excel (including filters, pivot tables, and lookups) and Word.
Experience with Blackbaud Financial Edge and/or Raiser's Edge is preferred.
Integrity and stewardship of financial and donor information
Accountability and reliability
Continuous improvement mindset
Service orientation
Daughters of Charity Ministries, Inc. may obtain "consumer reports" about you from a consumer reporting agency for employment purposes. A "consumer" report is a background screening report that may contain information regarding your criminal history, sex offender registry status, credit history, employment history, education verification, driving history, professional licenses, and other information about you. It may bear upon your character, general reputation, personal characteristics, and/or mode of living.
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